UC Berkeley Robotics and Intelligent Machines Lab
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Uploading copyrighted works from journals
Christopher Brooks, 6 May 2014
Last updated: 6 May 2014

When uploading files, be sure that you have the permission of the all copyright holders to do so. For example many journals permit the author to have copies of an article on their website, but have restrictions about other placing the article on other websites.
  • ACM Copyright Policy
  • IEEE Copyright Policy
  • Springer LCNS Copyright Form
    In July, 2009, the Springer LCNS form said:
    The Author may self-archive an author-created version of his Contribution on his own website and his institution's repository, including his final version; however he may not use the publisher's PDF version which is posted on www.springerlink.com, LNCS online. Furthermore, the author may only post his version provided acknowledgment is given to the original source of publication and a link is inserted to the published article on Springer-Verlag's website. The link must be accompanied by the following text: "The original publication is available at www.springerlink.com"."
    When making an entry for a final published version of a paper, rather than uploading the publisher's PDF, you should include a link to the publisher's version.

    As indicated by the above Springer copyright notice, it is convention in academia that a pre-publication draft version can be posted on our server. The best way to do this is to make an EECS memo and include a link to the HTML page for that memo. If you instead directly upload a PDF, make sure the PDF includes full citation information. E.g., it could say at the top:

    Pre-publication version dated June 30, 2009,
    to appear in the IEEE Int. Conference on Incremental Research,
    Sacramento, CA, June 30, 2022.

    Also, it must include full author names and a title, of course.

  • If the paper was submitted to an IEEE publication, please consider adding the text below to the "Additional note" textarea under the abstract:
    Following section 8.1.9 (pg. 56) of the IEEE PSPB Operations Manual we make the following statement: "This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice , after which this version may no longer be accessible.".
    See http://chess.eecs.berkeley.edu/pubs/848.html

    If you have an EECS memo for a pre-publication version, and a different final version for publication, these are two separate publications. They should have two separate entries, and the entries should be cross-linked. E.g., on the page for the final version, it could include:

    <a href="LINK HERE to HTML">published version</a>

    and the pre-publication version could include:

    See also

    <a href="LINK HERE to HTML">pre-publication version</a>
    Ideally, the titles differ, at least a little. E.g., the memo version could have the title "Preliminary Results in Incremental Research" where the final version has the title "Results in Incremental Research." It is not essential that the titles differ, however.